Town of Emmitsburg
300A S. Seton Ave Emmitsburg, Maryland



September 3, 2013

Emmitsburg Town Office




Present:  Mayor Donald Briggs; Commissioners Clifford Sweeney, Christopher Staiger, Patrick Joy, James Hoover and Tim O’Donnell, President. 

Staff present were Vickie Felix and Dave Haller, Town Manager.


I.       Call to Order

Commissioner Tim O’Donnell, President of the Board of Commissioners, called the September 3, 2013 Town Meeting to order at 7:30 p.m.  Pledge of Allegiance was recited.


Approval of Minutes

The Minutes of the August 19, 2013 Town Meeting were approved as presented.


Commissioner Comments

Commissioner Sweeney announced that the Emmitsburg/Thurmont community show will be this coming weekend at the Catoctin High School.   The Town will be represented by Commissioner Sweeney and Commissioner Hoover. 


Mayor’s Comments

Mayor Briggs congratulated Catoctin High School football team for their first victory and to Mount Saint Mary’s for the cooperation they show in allowing the Catoctin Football team to practice on their all-surface field in preparation for the game.   Pastor John Talcott will be organizing the Serve Maryland Day.      


Administrative Business - None


Consent Agenda

Approval of Election Judges – to approve Joe Ritz III and Sharon Hane as election judges.   No objection; unanimously approved.  At this time staff presented to the Board a suggestion to allow the mayor or any appointed officer to recruit and appoint someone as judge to try and fill at least that third spot.  Board appointed the Mayor. 


Amendment to Address Ordinance – to approve Ordinance 13-10 Premise Identification.  Motion made by Commissioner Joy and second by Commissioner Sweeney. 

4-1 in favor, Hoover opposed.


Trail work day in October – to approve October 27, 2013 as a trail work day.  No objection; unanimously approved.   



Treasurer’s Report - Commissioner Sweeney reported on August 2013 cash activity.    Detailed report at Exhibit A.


Planning Commission Report – no meeting in the month of August.



II.       Agenda Items


Presentation on the solar project

  Mr. Jack Copus of Standard Solar gave a PowerPoint presentation on the solar project.  They will design, engineer, operate and maintain the project.  They developed a 1.1 megawatt ground mount which will be located at 16707 Creamery Road that will feed multiple town meters throughout the town.   This will be a 20-year Power Purchase Agreement between UGI and the Town.   They are looking at doing this in two phases.  Phase II will take place when the WWTP is online.  There was a lengthy Board discussion and lots of questions.   Mr. Fred Ugast, of U.S. Photovoltaics, Inc. and also spoke to explain the two approaches he took when doing his analyzes for this PPA.  Mayor Briggs proposed to bring this back as an agenda item at the September 16, 2013 Town Meeting and have Standard Solar, Mr. Ugast and the attorney who is doing the contract at the meeting along with requested supporting documentation.   


Paving bids for approval

Mr. Haller stated that four companies were contacted to submit bids for this project but only two were submitted.  The bid process was open for a one month period.  Staff recommended Frederick County Paving’s bid at $87,600.  Staff would like to get the paving done in the month of October.  The paving project is for Eyster Lane, Gelwicks Lane, Hayes Lane, Creamery Road, School Lane, West North Alley and Armstrong Lane.       

Motion: - To accept staff’s bid recommendation of the 2013 paving cost to be done by Frederick County Paving at $87,600.

Motion by Commissioner Hoover, second by Commissioner Joy  

                                     Vote: 5-0 in favor



This agenda item was withdrawn by Town Clerk.


Set Agenda Items for September 16, 2013 Town Meeting

  1. Standard Solar presentation and proposed contract   

  2. Square project timeline

  3. Sign ordinance amendment


III.      Public Comments - none




V.        Adjournment


With no further business, the September 3, 2013 Town Meeting was adjourned at 8:53 p.m.