Town of Emmitsburg
300A S. Seton Ave Emmitsburg, Maryland


Emmitsburg Town Office

Present:  Mayor Donald Briggs; Commissioners Clifford Sweeney, Joseph Ritz III, Jennifer Mellor, Glenn Blanchard and Tim O’Donnell, President.

Staff present were Cathy Willets, Town Clerk; and Dave Haller, Town Manager.



I.       Call to Order

Commissioner Tim O’Donnell, President of the Board of Commissioners, called the 09/21/15 Town Meeting to order at 7:30 p.m. Pledge of Allegiance was recited.  

Approval of Minutes

The Minutes of the 09/08/15 Town Meeting were approved as presented/corrected.  Motion to accept the minutes as presented by Commissioner Sweeney and second by Commissioner Mellor.  Passed 5-0.  

Police Report -  Deputy Rohrer presented report from July and August.  He stressed the need for people to call in suspicious activity as well as locking their car doors.  The drug box is at the town office for people to drop off unused and/or expired medications.  Be aware of frauds whether in person mail or telephone.  He asked people to watch the children’s walking since school is back.  Deputy Rohrer introduced new deputy to the Town - Deputy Ben Whitehouse.  Detailed report Exhibit B.  


Town Manager Report - Mr. Haller reported on the public works department monthly activities to include a water production and consumption analysis.  Mr. Haller highlighted that Rainbow Lake is now 3 inches below the spillway level.  There is a precipitation surplus of 8.7" over the past month.  We exceeded the plant’s design capacity on 08/20/15.  Staff had to power wash graffiti off the newly remodeled bathroom in Memorial Park.  Staff weed killed the weeds and poison ivy along the walking trail in Community Park.  Detailed report at Exhibit A.  

Town Planner's Report – Mr. Haller presented Ms. Cipperly’s planner’s report for the month of August.  The 2015 Comprehensive Plan was approved by the Planning Commission and sent to the Board.  There has been one non-formal public hearing.  There will be a month or two of formal public hearings which will be advertised.  It should be wrapped up by Thanksgiving.  Mr. Haller mentioned that 514 E. Main St. has been recommended for re-zoning.  There is a buyer interested in moving commercial office building into that area.  This was part of the Comp Plan Update.  

Commissioner Comments

Commissioner(s) cited attendances, recognitions and announcements.  Commissioner Ritz attended the Thurmont Emmitsburg Community Day and he carried the flag representing the Town of Emmitsburg.  Commissioner Ritz commended Amy Naill on her job and she takes her job very seriously.  Thanked her for all the hard work she does.  Commissioner Blanchard encouraged the need for donations (cereals, toiletries – male female, and about anything) for the Food Bank.  This is a very slow time.  Commissioner O'Donnell and Blanchard attended the anniversary of the canonization of St. Elizabeth Ann Seton.   He commended Commissioner Mellor and her family for their assistance during the Tour de Frederick at the rest stop at MSM.  They helped the riders as they came through the area.

 Mayor’s Comments - attended mass for the archbishop.  The election judges were sworn in.  Attended the Mount the Athletic Advisory Committee.  Met with bidders for the repair of the doughboy.  He also attended the Emmitsburg Thurmont Community Show.  Green Team submitted for Sustainable Certification through the State.  The Community Legacy Grant money $50,000 grants we get to extend to property owners.  We have commitments from 2013, 2014 & 2015 - at least $300,000 worth of work completed in downtown.  In 2016, the Town has applied for $75,000.  The program is doing very well.

 Public Comments - none  

Administrative Business - Commissioner O'Donnell mentioned Sister Linda O'Rourke from Daughters of Charity will be sending over brochures from Seton Center reminding the services offered for low income families.  He also received a letter received from Secretary of Planning.  The Maryland Dept. of Planning (planning services division) will be serving as the regional planner for Frederick County and municipalities.  

Proclamation National Fallen Firefighters Month - Commissioner O'Donnell read the Proclamation proclaiming October 2015 as commemorating National Fallen Firefighters.  Exhibit C.  The proclamation was adopted.

Consent Agenda – The following members were recommended to be added to the Parks and Rec Committee:  Dwight Baumgardner, David Maze, Shannon Cool, Cynthia Canadas, Matt Myers, Jen Myers and TJ Burns.   Motion to accept these individuals to be appointed to Parks Committee made by Commissioner Mellor and second by Commissioner Sweeney.  Vote 5-0 passed.  Commissioner Ritz III did not have any members to appoint to the Citizen’s Advisory Committee.  He advised he has five active members out of ten.

 II.       Agenda Items  

Review and discussion of snow emergency plan

Recommendation to add snow emergency signs in the cul-de-sacs in Southgate, Northgate, Emmit Gardens, Silo Hill (the entire area), Brookfield, Warthens Way, Waycross Ct., and Creamery Way (the entire area). One minor change made to 10.12.120 Parking Prohibited during snow-emergency - designated roads (ordinance 2015-06).  Mr. Haller said only the areas that are signed will be restricted.  The cul-de-sacs are very important because if cars park there no where to put the snow.  It is suggested to make the Town responsible for enforcement.  Mr. Haller mentioned it would be a $15 ticket.  Commissioner Blanchard had concerns about where people can park their cars during the snow emergency plan and do they have off-street parking.  Commissioner O'Donnell would like feedback and would like to get the word out.  Commissioner Sweeney said it is much easier to plow with the cars out of the way and out of the circle.   Commissioner Sweeney would like to put it out on web and TV to get public input.  Mr. Haller suggested the Board look it over.  Board consented to bring this item back at next meeting.

 Noise and disruptive ordinance – review and discussion

Mr. Haller mentioned this is something that has been batted around for several years.  We receive numerous complaints about noise and disruptive behavior.  There have been a lot of problems on West Main, Silo Hill and Emmit Gardens.  The problems have been repetitive for many years.  Mayor Briggs noted that we are receiving a lot of support from the Mount.  A proposed ordinance (2015-05) in Chapter 8.20 - Nuisances, Property is designed to help combat the noise and disruptive complaints.  Mr. Haller encouraged the Board to review the ordinance and bring back at next meeting.   Commissioner O'Donnell questioned the enforcement.  Mr. Haller told the Board that this ordinance was drafted by Town attorney and is enforceable.  The MSM staff is working closely with the Town.   Board consented to bring this item back at next meeting and it will be considered for vote.  

Employment change – proposed hiring

Hiring of a replacement full time receptionist position.  Mr. Haller mentioned staff advertised and interviewed for the position.   Ms. Terri Ray, worked here previously as a temp.  The rate of pay will be $14.81/hr.  Her first day will be September 28, 2015.  She will be on a 90 day introductory period.  Mayor Briggs and Town Staff interviewed Ms.Ray.                                                                                                                                                

           Motion: - To support of employment change for the position of receptionist of Ms. Terri Ray.

 Motion by Commissioner Blanchard second by Commissioner Ritz III.   

                                      Vote: 5-0 in favor


Set Agenda Items for 10/05/15 Town Meeting

  1.   Swearing in of two Commissioners
  2.   Senator Michael Hough
  3.   Vote related to the noise and nuisance ordinance
  4.   Consideration of Snow emergency modification plan

Mayor’s recommendation for the re-organization of the Board (administrative business)  


IV        Adjournment

          With no further business, the 09/21/15 Town Meeting was adjourned at 8:30 p.m.

Respectfully submitted,
Cathy Willets
Town Clerk
Approved:   10/05/15