Town of Emmitsburg
300A S. Seton Ave Emmitsburg, Maryland



June 16, 2014

Emmitsburg Town Office



Present:  Mayor Donald Briggs; Commissioners Clifford Sweeney, Christopher Staiger, Jennifer Mellor, Glenn Blanchard and Tim O’Donnell, President.

Staff present were Vickie Felix; Sue Cipperly, Town Planner and Dave Haller, Town Manager.


I.       Call to Order

Commissioner Tim O’Donnell, President of the Board of Commissioners, called the June 16, 2014 Town Meeting to order at 7:30 p.m. Pledge of Allegiance was recited.


Announcement of a Closed Session

President O’Donnell announced the need for a closed executive session following adjournment of this meeting as permitted by the Annotated Code of Maryland, State Government Article: Section 10-508 (a) Closed Meetings, Item 1 to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal or resignation of appointees, employees or officials over whom it has jurisdiction; or any other personnel matter that affects one or more specific individuals. See attached announcement. Motion by Commissioner Mellor, second by Commissioner Sweeney, carried 5-0 in favor.   


Approval of Minutes

The Minutes of the June 2, 2014 Town Meeting were approved as corrected.


President O’Donnell welcomed County Commissioner liaison David Dunn who was in attendance.  


Commissioner Comments

Commissioner(s) cited attendances to include the flag ceremony; the park concert which was held at the VFW due to weather; Mr. Tony Wivell was thanked for his hospitality. Upcoming events include the pool party, admission will be $1 with free hotdogs; Community Heritage days, there will be a kickball tournament that day and a lot of other free activities; early voting for primary election in Thurmont.  Commissioners Sweeney and Mellor were recognized for all the work they put into Community Heritage Days to make it a success. Commissioner O’Donnell commented that he spoke with the property owner who had a dispute in regards to the trails coming onto is property and another landowner who might allow use of his land for the trails. He was also contacted by the Town Human Resources contractor which seemed out of the ordinary to him so he contacted town attorney for counsel; he has been unsuccessful in actually speaking with someone in Human Resources to date.   Commissioner Blanchard announced that he will not be present for the July 7, 2014 town meeting.


Mayor’s Comments

Mayor Briggs cited attendances to include the first concert in the park at the VFW; the Flag Day ceremony event, he spoke with the Veterans and American Legion about a possible complementary monument. He will speak to the County about the placing of the monument so it is observable. He is still waiting for the Letter of Intent from State Highway in regards to the Town Square project. The Town received the first grant check for the LED lights in the amount of $25,175.00. He also announced the first pool party coming up; free hot dogs will be served. He introduced the towns first intern Marcus Bosche who is majoring in Political Science.


Administrative Business

·         Community Legacy Program status report – detailed list at Exhibit C


Consent Agenda - none



Town Manager Report - reported on the public works department monthly activities to include a water production and consumption analysis. Mr. Haller highlighted the water table is back to where it is only 2 feet below the optimum. Town has a precipitation surplus of over 11 inches in the last six months. Town exceeded the plant’s design capacity on five days in the month of May; but no spills. Planners Report -  Ms. Cipperly highlighted on the Community Legacy Grant program; she submitted two requests for reimbursements for projects that are finished. The Dollar General was reviewed by the planning commission; the subdivision plan has been approved with conditions.  Detailed report at Exhibit A.


Police Report -  Deputy Patterson reported on May 2014 police activities. Detailed report at Exhibit B.


II.           Agenda Items


Bicycle Helmet Ordinance

Mr. Haller reported that this was brought to the board last fall and the board recommended this be brought back to pull the ordinance and adopt the state regulations. Ms. Cipperly incorporated the state law into the town ordinance and presented it to the Board. Deputy Patterson addressed the Board and stated she agrees with the state law. Commissioner O’Donnell questioned about the educational materials about bicycle helmet use that is provided when a warning is issued.


Motion: - To  approve Ordinance 14-05 Bicycle Helmet Ordinance as presented.

Motion made by Commissioner Sweeney and second by Commissioner Blanchard.

                                      Vote: 4-1 in favor

                                                Commissioner Staiger against


Update for new WWTP by design and inspection engineers  

Amy Sowitcky of GHD and Mike Schultz of RK&K gave a power point updated presentation for the new WWTP. Ms. Sowitcky stated that they are 12 months from the project completion. She went over the purpose of the upgrade and explained that currently the town uses overland flow terraces.  The total nitrogen and phosphorus need to be reduced because of new limits. She then explained the ENR upgrade process. Mike Schultz presented the current construction status. The instrumentation & controls work is just now getting started. He also commented that the change order percentage is very low and project is currently on schedule.  Commissioner O’Donnell inquired about the solar project and how it relates to the WWTP. Mr. Schultz invited Board members take a tour of the new WWTP.


Set Agenda Items for July 7, 2014 Town Meeting

1.    Flood plan ordinance revision

2.    Cluster development update



III.         Public Comments Calvin B. Haxton, 8803 Hampton Valley Rd.- commented on the bike trail property dispute. He requested a setback for the trail be given in feet to have this matter cleared up; then the trail can move forward from there. Mr. O’Donnell will meet with property owner.




V.        Adjournment

          With no further business, the June 16,2014 Town Meeting was adjourned at 8:31 p.m.