APPROVAL OF MINUTES
The Minutes of the May 17, 2010 Town Meeting were approved as presented.

COMMISSIONER COMMENTS
Commissioners cited events attended and announced activities to include Flag Day ceremony, concerts in the park and a DNR trails roundtable. Commissioner O'Donnell pursued discontent with traffic situations due to reconstruction.

MAYOR'S COMMENTS
Cited his attendance at Catoctin High School graduation and issued congratulations to the Board's camera operator, Matthew Skekel who received merit for AP classes.

ADMINISTRATIVE BUSINESS
Commissioners Blanchard and Sweeney passed on from players that they would like the infield grass of field 2 removed. Mr. Haller explained that the previous players stopped playing and discontinued infield maintenance. He was directed to inquire as to the cost of this. Commissioner Blanchard requested that the pool opening schedule be put on the website. Commissioner O'Donnell requested the fields of Scott Road farm be mowed. Mr. Haller informed him that they are "warm weather grasses" and this property is being maintained by the Maryland Environmental Trust and in participation of the KREP program. He will schedule someone from that program to present an update to the Board. Commissioner Sweeney announced that there would be no parade this year on the Lions Club-sponsored Community Day and requested that the pool be operated with free admission for that day. It was the Board's consensus to allow "no charge" this year.
Commissioner Etris relayed that she has been communicating with Mr. Haller re street closure notification to see that an effort is made to keep businesses informed. Commissioner O'Donnell expressed concern with communication with the construction crew in order to know what's happening, "Need more transparency of management." Mayor Hoover retorted that staff has met with the contractor many times, situations happened that were beyond control, not because of non-participation of staff. Commissioner O'Donnell countered that: communication is a leadership responsibility; blanket information is not effective communication; information was not shared also with the school; some due diligence , but not enough. Commissioner Staiger added that citizens have certain expectations and agreed that the Board could do better.
Mayor Hoover: iterated attendance at POS meeting, where Emmitsburg was awarded $45,000 for FY 2011. This amount is allocated by the state but no new projects are approved until 2012. The state has bonded $113,000,000 of unspent POS monies for a 3-year payback period. The state will distribute what is left on a "first-come, first-served" basis, then extended reimbursement. Commissioner Staiger, Mr. Haller, and the Mayor discussed that it's fair to fund the splash park for later reimbursement. Commissioner Sweeney vehemently expressed that he doesn't want trails construction pushed back, would like the projects sorted out as bids are being opened next week. Commissioner Blanchard requested a community bulletin board at the ballpark--for activity notification purposes. The Mayor directed to add "consent agenda" to the business items.

REPORTS:
Treasurer's Report - Commissioner Blanchard. See attached report, Exhibit A.
Committee reports - Commissioner O'Donnell reported that the Planning Commission discussed the new legislation concerning meeting frequency and relayed that they would still have monthly meetings but would like the option to not meet if there is no business to conduct.

II. AGENDA ITEMS

FISCAL YEAR 2011 BUDGET RESOLUTION
Mayor Hoover introduced that no changes or new recommendations have been made to the document since the May presentation.
Commissioner O'Donnell presented his desire to see an addendum for identifying the positions, salary, grade and step of employees and to see more detail of "miscellaneous" expenses. Commissioners' responses were generally that the separate listing adds no additional value, that it would then need breakdowns of all benefits by employee, the information is public record open to anyone and questioned his reasoning. Commissioner O'Donnell's responses included that it provides a perspective anytime, not just for acceptance of the budget.

MOTION - To require an addendum to this proposed budget, of salary and wages of staff and community deputies.
Motion by Commissioner O'Donnell, second by Commissioner Blanchard.
Mayor Hoover pointed out that salary amounts are presented by department, that creating such addendum by position doesn't add anything, it's public record and available anytime. Commissioner O'Donnell stated that it would be more understanding for taxpayers what and how money is being spent and for clarity of the budget document. Commissioner Staiger added that it could open up the opportunity for personalization, that he doesn't understand the value of knowing each salary vs. range of job categories. Commissioner Etris agreed that it doesn't add anything.

     VOTE: 1-4, O'Donnell in favor, motion failed
Commissioner Staiger requested clarification of the state's position on the increased pension contribution, stating that this increase means money is being taken from other programs and expressed his concern that this trend would continue.

MOTION: to review the Frederick County police contract at the 1st meeting in December 2010 in preparation for fiscal year 2012 renewal
Motion by Commissioner Staiger, second by Commissioner Blanchard
     VOTE: 5-0 in favor
MOTION - That the use of the fund balance for the fiscal year 2011 be restricted to the $83,500 contribution, no additional without prior Board approval.
Motion by Commissioner Staiger, second by Commissioner Blanchard
     VOTE: 5-0 in favor
MOTION - To approve the fiscal year 2011 budget resolution for the general fund, water, sewer and capital improvement budgets.
Motion by Commissioner Blanchard, second by Commissioner Etris
To Commissioner Sweeney's request for clarification on the trails project, it was explained that any POS transfer intent would have to come to the Board first.
     VOTE: 5-0 in favor

PUBLIC HEARING CONTINUANCE: ORDINANCE 10-09 - CR DISTRICT TEXT AMENDMENT
To the previously presented ordinance, a sentence was added to the intent section to take care of the fact that zoning was adjusted and removed from the development pool because of current resource unavailability. There is no timeframe limit. A request for change can come from the Council or landowner or government. She described why a public and park land would fall into this category. Upon Commissioner Etris' inquiry regarding anticipated wording indicating that the zoning could be changed, Ms. Cipperly explained that it isn't standard language, that there does exist a state process to request rezoning and feels that the verbiage adequately explains why such a property would fall into this category.
MOTION - To adopt Ordinance 10-09, adding Chapter 17.30, CR Conservation-Recreation District to the Emmitsburg Municipal Code.
Motion by Commissioner Staiger, second by Commissioner Etris
     VOTE: 4-1 in favor, O'Donnell opposed

DAUGHTERS OF CHARITY - SUBMIT ZONING TEXT AMENDMENT REQUEST
David Severn, representing Daughters of Charity, presented a requested text amendment to add a provision for "senior housing" and compliance standards for same. This effects the previous discussions for "adaptive reuse" of existing structures. Upon unanimous consent, the document was referred by the Board to the Planning Commission for their July 28 meeting consideration. This would schedule Board consideration tentatively for August 16.

PARKS COMMITTEE REAPPOINTMENTS

Mayor Hoover recommended the reappointment of Carolyn Miller to the parks committee.

MOTION - To reappoint Carolyn Miller to the Parks Committee.
Motion by Commissioner Etris, second by Commissioner O'Donnell
     VOTE: 5-0 in favor
Commissioner Blanchard interjected that this committee needs members.

III. PUBLIC COMMENTS - none

IV. SET AGENDA ITEMS FOR JUNE 21, 2010 MEETING 5-0
     1. Discuss revisions to 17.36 Village Zone Parking
     2. Municipal athletic fields consideration

V. ADJOURNMENT
    With no further business, the date Town Meeting was adjourned at 9:36 p.m.